4.1 Guiding Principles - Core Competencies

The Guiding Principles provide a framework within which the Advisory Group recruitment process can operate. It is understood that circumstances may arise which require the organization to determine the appropriate course of action, dependent on the situation.

• A Nominating Committee administers the Advisory Group recruitment process.
• Appointments should be based on merit and a determined need and fit with the current organizational requirements for each Advisory Group. 
• The chair of each Advisory Group that uses the expert nomination process (previously called "standard"  nomination process) submits skills matrix requirements as part of the Terms of Reference, and that matrix forms the basis for selection from the nominations. 
• Advisory Groups that include Member-based nominations will seek a nomination from an authorized person within each Member country. Unless otherwise specified the authorized person will be the Member Forum representative. A description of the nominee's role or responsibility within the Member country should be put in the Terms of Reference and in the call for nominations so that the Member can identify the most appropriate person to nominate. IHTSDO will accept the Member nominees for these Advisory Group roles subject only to any specific provisions related to term length and required levels of participation. 
• Inclusiveness – The expert nomination process is an open process where nominations may be submitted from the Community of Practice, Member countries, Vendors and all other stakeholders. Prospective nominees are assessed based on the skills matrix of each Advisory Group.
• It is expected that Advisory Group members from both the expert nomination process and the Member-based nomination process will have the following core competencies and attributes:
• thorough understanding of the responsibilities of the Advisory Group
• willingness to abide by the Conflict of Interest Policy as outlined
• high ethical standards and integrity in professional and personal dealings
• ability to work as a collaborative team member
  
  

4.2 "Expert" Versus "Member-Based" Nominations

Some Advisory Groups utilize a "Expert" (previously called "Standard") nomination process, which is an open to all. Appointment decisions are made by a Nominating Committee using a skills matrix and a desire to create a forum with a diversity of perspectives.

Other Advisory Groups utilize a system of "Member-based" nominations. The approved Terms of Reference describe these specifications. Member-based nominations are used when SNOMED International (SI) seeks to create a forum so that IHTSDO staff can work closely with SI Members.

Note on remuneration

In April 2015, the General Assembly decided that travel expenses to attend SI-approved meetings or other events should be handled differently for these two groups. SI should offer Advisory Group members coming from the standard nomination process travel expense reimbursement, with funds coming from the appropriate line of business or project budget. Advisory Group members coming from the Member-based nomination process should seek travel funds from the sponsoring Member.

4.3 Nominating Committee

The Nominating Committee consists of AG Chair(s) and AG Chair recommendations are presented to the CEO for final approval.

The Nominating Committee is responsible for:

• Reviewing applications received in relation to the vacant position.
• Approving changes to the skills matrices or Terms of Reference of the Advisory Groups;
• Doing the final selection of candidates for appointment to the Advisory Groups;
• Reviewing recommendations related to the creation of new Advisory Groups or the agreement to sunset current Advisory Groups; and
• Reviewing any issues and resolving said issues related to the Conflict of Interest Policy for the Advisory Groups.

4.4 Recruitment Process

The nomination and selection period for all the Advisory Groups is between the April and October business meetings unless there is a reason, approved by the Nominating Committee, to do otherwise.

Needs Assessment

The responsible Management Team member assesses the needs and requirements of the Advisory Group. 

For "Expert" positions, the AG Chair revises the skills matrix, which must align with the Advisory Group Terms of Reference. The AG Chair then assesses the current composition of the group (if any) to assess the experience of each current Advisory Group member against the matrix. Any gaps in skills and/or experience that emerge form the basis for the selection criteria for new members during the next nomination period (see #5 below). AG Chairs review members performance annually.

For "Member-based" positions, the AG Chair develops or revises a position profile, describing the skills required for the AG.

Position Profile

For "Expert" positions, the AG Chair reviews the skills matrix, incorporating the selection criteria identified during the needs assessment and highlighting the specific skills that complement the attributes of the incumbent membership.

Candidate Generation

For "Expert" positions, SI uses an open nomination process to identify qualified candidates who fit the position profile and have an interest in serving on the Advisory Group. Applications are accepted and collated by the Corporate Services Team.

For "Member-based" positions, Members (usually the Member Forum representatives) are contacted with the position profile and asked to submit basic information on the candidates, such as name, title, contact information, and description of why the person is appropriate for the position.

Shortlist

AG Chairs review the Nomination Forms (see Appendix B) received from potential candidates, the Skills Matrix, and considerations of multiculturalism and broad market-based regional understanding (e.g. not selecting only people from one or two countries).

Selection

The Corporate Services Team forwards the AG Chairs' recommendations to the CEO for approval and with approval, AG Chairs inform the candidates as to whether or not they have been selected, and follows up with important information about the Advisory Group.