JANUARY 2023
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimation of number of records removed/ added to refset this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (including providing BOTH migration reports) | RELEASE STATUS |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| EDQM | Map | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 (????????by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) | Yes | Yes - see email on 25/05/23 | n/a - Impl. team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling QUESTION REMAINS over whether or not the content is continued to be automated by Alejandro and the team, or passed over to the content team for maintenance??? | ||||
| ERA-EDTA | Freeset | Yong | Annual - Q2 (????????by 31 May at latest) | YES - swap with Orphanet? This Refset will be published in Q2 + GPS just waits for it until July | Two inactivations and replacements need external review | 2/2 | Sent to ERA on 1st August 22. | Yes, Received feedback on 30 August 22 and agreed the replacements | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Started 1st August, completed on 30 August after receiving confirmation | Yes | 2 September | Free set no release notes | ||
| ICNP Nursing Practice Refset | Reference Set | Cathy | Annual - Q2 (????????by 31 May at latest) | YES - swap with Orphanet? This Refset will be published in Q2 + GPS just waits for it until July | Review by ICN Editorial Board. | Nil | Yes | Yes- ICN Editorial Board Meeting 1 September | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | After changes: ICNP_ReferenceSet_2022Release_Draft.xlsx | Yes | 2 September | ***************** ******************* | ||
| IHE | Freeset | Farzaneh | Annual - Q2 (????????by 31 May at latest) | YES - swap with Orphanet? This Refset will be published in Q2 + GPS just waits for it until July | Yes, requires review by | 271 members added based on CRS requests 74 members inactivated (replacements to be reviewed by Francois) | Sent to Francois on August 3. | Feedback received on Aug 29: 67 replacement concepts added for inactivated concepts based on feedback | 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Started 2nd August, completed on 30 August after receiving confirmation | AFTER changes report: the Export Report wasn't functioning when migrating the Free set. Andrew advised to provide the manual tracking sheet: https://docs.google.com/spreadsheets/d/1UhgDt5ttHFU4s1oU0GTtuCi6GXYEXkrs/edit#gid=1555849550 Summary of changes: 5102 (concepts in the 2021 release) -74 (inactivated) + 271 (added based on CRS requests + 67 (added as replacements for inactivated concepts) = 5366 concepts for the 2022 release | Yes | August 30 | Free set no release notes | |
| General Dentistry | Reference Set | Sarah | Annual - Q3 (????????by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | 0 requested additions. 2 inactivations. 2 replacements. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed changes 2nd Aug 2022. | TO BE MOVED TO JAN CYCLE????? | Began migration 1st August, finished 5th August 2022. | Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||
| Dental Periodontal | Reference Set | Annual - Q3 (????????by 31 Oct at latest) | YES | Yes | 1st August 2024 TO BE MOVED TO JAN CYCLE????? | Still to be developed - targeting July 2024 | |||||||||
| GP/FP | Reference Set | Cathy | Annual - Q2 (????????by 31 May at latest) | YES - swap with Orphanet? This Refset will be published in Q2 + GPS just waits for it until July | No | N/A | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Yes. 7th Sept 2022 | Yes. 7th Sept 2022 | Email to Andrew 16 Sept 2022 | |||||
| GMDN | Equivalence Table (simple map) | Donna | Every 6 months - Q1 + Q3 | NO | N/A | N/A | N/A | N/A | |||||||
| MedDRA | Reference Set | N/A | Annual - Q2 (????????by 30 April at latest) | NO | N/A | N/A | 1st January 2024 | N/A | |||||||
NCPT | Reference Set | Elaine Wooler | Annual - Q2 (????????by 31 May at latest) | NO | YES - CRG set up to review | 1st January 2024 | |||||||||
| Odontogram | Reference Set | Sarah | Annual - Q3 (????????by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 requested additions. 0 inactivations. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed release with 0 changes 2nd Aug 2022. | TO BE MOVED TO JAN CYCLE????? | Began migration 1st August, finished 5th August 2022. | Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||
| Spanish Edition | Extension | termMed | Annual - Q2 (by 30 Apr at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2023
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimation of number of records removed/ added to refset this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (including providing BOTH migration reports) | RELEASE STATUS |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| DICOM | Freeset | Maria | Annual - Q4 (????????by 31 Oct at latest) | YES | Yes requires review by David Clunie ************ JANE + SUZY TO CHASE DICOM UP AS DAVID HAS BEEN MIA FOR OVER A YEAR NOW ************ | 72 members added 69 members inactivated | Sent to David Clunie 1st August 2023 - David unable to meet deadline of 31 August, deadline extended to 9 Sept 2023. | Feedback received from DICOM 5 Sept 2022, changes made, one issue with ref set tooling reported and resolved here INFRA-9565 - Getting issue details... STATUS | 1st August 2023 | 1st August 2023 | dicomRefset_10674862_20220905_111914_Finish.xlsx Plus my own record MBR FINAL version DICOM updates after David review 5 Sept 2022.xlsx Inactive members 69 Replacement members 60 New members 73 | 7 Sept 2022 | 7 Sept 2022 | No release notes this is a free set. | |
| General Dentistry | Reference Set | Sarah | Annual - Q4 (????????by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | 0 requested additions. 2 inactivations. 2 replacements. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed changes 2nd Aug 2022. | TO BE MOVED TO JAN CYCLE????? | Began migration 1st August, finished 5th August 2022. | Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||
| Dental Periodontal | Reference Set | Annual - Q4 (????????by 31 Oct at latest) | YES | Yes | TO BE MOVED TO JAN CYCLE????? | Still to be developed - targeting July 2024 | |||||||||
EML DRUGS | Reference Set | ||||||||||||||
| GPS Miscellaneous | Reference Set | N/A | NEVER PUBLISHED | YES | N/A | N/A | N/A | N/A | Rory confirmed 62 records removed, and approx 49 added. | EXAMPLE REPORT | |||||
| GPS | Freeset | N/A | Annual - Q4 | N/A | N/A | N/A | N/A | N/A | |||||||
| GPRS | Reference Set | N/A | Annual - Q4 | N/A | N/A | N/A | N/A | N/A |
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| GMDN | Equivalence Table (simple map) | Donna | Every 6 months - Q1 + Q4 | NO | N/A | N/A | N/A | N/A | |||||||
| IPS (HL7) | Freeset | Toni | Annual - Q4 (????????by 30 Nov at latest) | YES | Yes requires review by Rob Hausam. | 519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | Sent to Rob Hausam on 8-Aug. | Rob Hausam agreed with changes 8-Aug. Giorgio Cangioli agreed with changes 1-Sep. | 1st August 2023 | 5-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). | Free set no release notes | ||||
| IPS (Terminology) | Freeset | Toni | Annual - Q4 (????????by 30 Nov at latest) | YES | Yes requires review by Rob Hausam. | 519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | Sent to Rob Hausam on 8-Aug. | Rob Hausam agreed with changes 8-Aug. Giorgio Cangioli agreed with changes 1-Sep. | 1st August 2023 | 5-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). | |||||
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| FORMAL DEPRECATION TO BE ACTIONED | N/A | N/A | TO BE DEPRECATED | ||||||||||
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| FORMAL DEPRECATION TO BE ACTIONED | N/A | N/A | TO BE DEPRECATED | ||||||||||
| Odontogram | Reference Set | Sarah | Annual - Q4 (????????by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 requested additions. 0 inactivations. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed release with 0 changes 2nd Aug 2022. | TO BE MOVED TO JAN CYCLE????? | Began migration 1st August, finished 5th August 2022. | Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||
| Orphanet | Equivalence Table (simple map) | Maria Donna | Annual - Q4 (????????by 31 Oct at latest) | NO - move to Jan instead?? | Requires review by INSERM | Mapping tool | 1st August 2023 | Update created by WCI | |||||||
| Spanish Edition | Extension | termMed | Annual - Q4 (by 31 Oct at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on 15/3/23 |