JANUARY 2023
| Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? |
|---|
Estimated no of records removed/ added |
|---|
this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team ( |
|---|
| inc.BOTH migration reports) | RELEASE STATUS | |||
|---|---|---|---|---|
| 1 | EDQM | Map Next Rel: 31/05/2024 | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 ( |
by 31 May at latest) | No | Yes - Chris Jarvis |
(however token review as he's not an RF2 user) | ALL (brand new first time Production release) |
Yes
N/A - Implementation team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling | QUESTION REMAINS over whether or not |
content |
continues to be automated by |
Implementation team, or passed |
to the content team for |
maint??? |
Monica + Jane to discuss with Alejandro and agree BAU process | ||||
| 2 | ERA PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/05/2024 | Yong | Annual - Q2 ( |
by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July |
Two inactivations and replacements need external review
Sent to ERA on 1st August 22.
1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) |
Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | |||||
| 3 |
ICNP Nursing Practice Refset PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 ( |
by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July | Review by ICN Editorial Board. |
1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) |
After changes: ICNP_ReferenceSet_2022Release_Draft.xlsx
*****************
*******************
Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | After changes: | ||||
| 4 | IHE PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/10/2023 Subsequent Release: 30/04/2024 |
| Farzaneh | Annual - Q2 ( |
by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July | Yes, requires review by |
271 members added based on CRS requests
74 members inactivated (replacements to be reviewed by Francois)Feedback received on Aug 29:
1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... |
| Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | |||||
| 5 | GP/FP PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 |
AFTER changes report: the Export Report wasn't functioning when migrating the Free set. Andrew advised to provide the manual tracking sheet:
https://docs.google.com/spreadsheets/d/1UhgDt5ttHFU4s1oU0GTtuCi6GXYEXkrs/edit#gid=1555849550
Summary of changes: 5102 (concepts in the 2021 release) -74 (inactivated) + 271 (added based on CRS requests + 67 (added as replacements for inactivated concepts) = 5366 concepts for the 2022 release
Free set no release notes
Annual - Q3
(????????by 31 Oct at latest)
Yes, requires review by Mark Jurkovich.
Yes. 5th August 2022.
Initial draft of release notes completed 14/09/22.
Annual - Q3
(????????by 31 Oct at latest)
Yes
1st August 2024
TO BE MOVED TO JAN CYCLE?????
| Cathy | Annual - Q2 ( |
by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July | No |
1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) |
Email to Andrew 16 Sept 2022
| Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
| ||||
| 6 | GMDN | Simple Map Next Rel: 31/03/2024 |
| Donna | Every 6 months - Q1 + Q3 (31/03) | NO |
Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = Jan SNOMED = Jan |
| N/A |
| 7 | MedDRA | Reference Set Next Rel: 30/04/2024 | N/A | Annual - Q2 ( |
by 30 April at latest) | NO | N/A | N/A | 1st January 2024 | N/A | Traceability matrix - MedDRA (April 2023) | ||||||
| 8 | NCPT | Reference Set Next Rel: 31/05/2024 | Elaine Wooler | Annual - Q2 ( |
by 31 May at latest) | NO | YES - CRG set up to review | 1st January 2024 |
TBC |
| 9 |
Annual - Q3
(????????by 31 Oct at latest)
Yes. 5th August 2022.
Initial draft of release notes completed 14/09/22.
| Spanish Edition | Extension Next Rel: 30/04/2024 |
termMed | Annual - Q2 (by 30 Apr at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2023
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? |
|---|
Estimated no of |
|---|
records removed/ added |
|---|
this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team ( |
|---|
| inc.BOTH migration reports) | RELEASE STATUS | |||
|---|---|---|---|---|
| 1 | DICOM | Freeset Next Rel: 31/10/2023 | Maria | Annual - Q4 ( |
by 31 Oct at latest) | YES | Yes requires review by David Clunie |
************
JANE + SUZY TO CHASE DICOM UP AS DAVID HAS BEEN MIA FOR OVER A YEAR NOW
************
Zero added before migration, will add them before finalising the ref set updates. 30 inactive members found at first migration. | Yes 26 July 2023 | Yes feedback received from David Clunie 27 July 2023 | 24 July 2023 | 24 July 2023 | Migration dicomRefset_104807603_20230731_102853_Finish.xlsx Download active members members_dicomRefset1119410008_20230731.txt Changes 2023 Total inactive members – 30 Total added new members - 39 https://docs.google.com/spreadsheets/d/1I8xobkskUHxx2zwwGebEDlndG-D7hKGro5KIuMcks4E/edit?usp=sharing | 31 July 2023 | 31 July 2023 | |||
| 2 | General Dentistry | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 ( |
72 members added
69 members inactivated
Feedback received from DICOM 5 Sept 2022, changes made, one issue with ref set tooling reported and resolved here
| Jira | ||||||
|---|---|---|---|---|---|---|
|
dicomRefset_10674862_20220905_111914_Finish.xlsx
Plus my own record
MBR FINAL version DICOM updates after David review 5 Sept 2022.xlsx
Inactive members 69
Replacement members 60
New members 73
No release notes this is a free set.
Annual - Q4
(????????by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | 0 |
| planned changes. 0 inactive members found on migration. | Email sent to Mark Jurkovich (14/08/23) to confirm he is happy to proceed. | Yes, confirmation to proceed received from Mark Jurkovich (14/08/23). | To remain in the July cycle | 14 August 2023 |
Yes. 5th August 2022.
Changes for 2023: 0 | 15 August 2023 | 15 August 2023 1st |
draft of release notes completed |
. | ||||
| 3 | Dental Periodontal | Reference Set Next Rel: 31/10/2024 | Sarah | Annual - |
Q3 ( |
by 31 Oct at latest) | YES | Yes |
1st August 2024 The content might be incorporated in the General Dentistry refset, if not we'll release this from 2024 onwards | Still to be developed - targeting July 2024 | TBC | ||||||||||||||
| 4 | Odontogram | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 planned changes. 3 inactive members found on migration. 5 suggested replacements. | Email sent to Mark Jurkovich (14/08/23) to confirm replacements for inactive members. | Yes, agreement of replacements received from Mark Jurkovich (14/08/23). | To remain in the July cycle | 14 August 2023 | odontogramReferenceSet_6306726_20230815_080729_ExportReport.xlsx Changes for 2023: 3 inactive concepts removed, 5 replacement concepts added. | 15 August 2023 | 15 August 2023 1st draft of release notes completed. | ||
| 5 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson |
| NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 0 records removed, and approx 0 added. |
| 26 July 2023 | 26 July 2023 | ||||||||
| 6 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) |
| YES | N/A | N/A | N/A |
| Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed |
14 records removed, and approx |
9 Records added. |
| 26 July 2023 | 26 July 2023 | ||||||||||||||
| 7 | GPS | Freeset Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) | ***** AGREED ON CALL THAT ALL FEEDER SETS MOVED TO JAN WILL USE JULY 22 VERSIONS FOR THIS CYCLE ONLY | ||||
| 8 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) |
|
| 9 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) | NO |
Internal review (Suzy/Jane/ Donna/Monica) External review |
Annual - Q4
(?????? |
519 additions requested, with 518 concepts added (1 already present)
37 members inactivated
5-Aug
Completed 15-Sep. No final report because of tooling issue (Andrew is aware).
Free set no release notes
CHECK.... | New Contact | Dependencies: GMDN = July SNOMED = July | N/A | Traceability matrix - GMDN (July 2022) | AGREED WITH DONNA THAT WE WILL PUT GMDN MAPPING ON HOLD UNTIL AFTER SEPT 23 RELEASE TO PREVENT IMPACT | |||||
| 10 | IPS (HL7) | Freeset Next Rel: 31/10/2023 | Elaine |
Annual - Q4 ( |
by 31 Oct at latest) | YES | Yes requires review by Rob Hausam. |
519 additions requested, with 518 concepts added (1 already present)
37 members inactivated
5-Aug
Completed 15-Sep. No final report because of tooling issue (Andrew is aware).
Nursing Activities
Annual - Q4
FORMAL DEPRECATION TO BE ACTIONED
TO BE DEPRECATED
Nursing Health Issues
Annual - Q4
FORMAL DEPRECATION TO BE ACTIONED
TO BE DEPRECATED
Annual - Q4
(????????by 31 Oct at latest)
Yes. 5th August 2022.
Initial draft of release notes completed 14/09/22.
YES 27th July due back 7th August 9th August - STILL no answer from Rob..... | 9/8/23 - Rob bad at feedback across the board, so Jane will see what other options we have at HL7... Feedback received 16 August 2023 IPS HL7 ref set reviewed by RHausam complete migration 18 August 2023F.xlsx | 27th July - after Maria has met with Elaine | 27th July | Unable to run migration report before completing the migration as the button greyed out (known issue) downloaded report after the changes made MBR export members IPS HL7 ref set 18 August 2023 after migration and addition of new members.txt 22 August 2023 - Additional concept added IPS HL7 ref set 22 August 2023 with extra member heavy smoker.txt | 18 August 2023 | 18 August 2023 | So from spreadsheets provided we ascertained:
| |||||||||
| 11 | IPS Terminology (IPST) | Freeset Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if issues?) | ||||||||||
| 12 | Orphanet | Simple Map Next Rel: 31/10/2023 |
Maria Donna | Annual - Q4 ( |
by 31 Oct at latest) | NO - CANNOT move to Jan |
| as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: Deliver to INSERM for review by 4/9/23 - Require feedback by 15/9/23 | Mapping tool |
9/8/23 - Still awaiting release files from Rick - I've chased on Maria's behalf... 4/9/23 - PreProd package built + validation complete - Sent to INSERM for review.... (deadline 15/9) 7/9/23 - Initial Feedback received from Julie (Orphanet) | Maps checked by Donna and Maria, no issues found, release file sent to Andrew 11 August 2023. Requires check by INSERM file to be sent 4 Sept 2023 | 4th August | |||||||
| 13 |
| Spanish Edition | Extension Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 31 Oct at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on |
| ........ |
DEPRECATED
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED | |||||||
| 2 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED |