LESSONS LEARNT FROM OCTOBER/NOVEMBER:
- We need to switch off the auto-message regarding the Drip Feed being switched off just after the content cut off at 23:00 - this causes disruption yet the drip feed still appears to run! WCI investigating....
- We need to strongly consider bringing the Content Cut Off forward to 12:00 the previous day - Maria agreed, so this will form part of the November 2021 schedule...:
- a) The handover to WCI was too fraught, with no confirmation of clean content cut off
- b) There was not enough time to run the SEP + Lateralizable refset generation process, in order to get the Provisional Pre-Prod release run the next morning, before the 12:00 Versioning cut off
- c) This way we can run the Final Handover meeting the day of the cut off (at say 12:00), and everyone can be on the same page with respect to the plan for the next day)
- d) We can also then run final content cross checks, ensuring that Maria no longer has to get up at 6am the next day to run them all through!
- e) The last promotion was naturally 12:00 that day anyway (in October), and so there was no business case to keep it open until 23:00
- MAP FILES NOW NEED TO BE UPLOADED INTO THE TERMSERVER:
- This is because otherwise they generate false positives in the new Traceability Assertion validation
- We've therefore added a new upload process into the below schedule, for WCI to upload the map files to the termserver... see rows in Blue
| Date | Responsibility | Deliverables |
|---|---|---|
| Authoring begins for November 2021 International release. Check for and request updates to validation to align with large scale changes to content development (e.g. axiom, GCI, concrete domains etc). Content Release Manager to check Daily Build RVF report daily to ensure no failures in the "Traceability Service" assertion(s). These will provide advanced notice of the type of failures we currently don't find until Release time (items missing from the RF2 manifest, package formatting issues, etc), so that they can be fixed well before the release. | |
| No further batch loads or bulk updates. No further promotion for projects that have large scale changes for example promotion from the Community Content or changes to foundational hierarchies likely to have impact across other content. Cross check that all MRCM changes have been made and the associated content changes completed (i.e. no MRCM errors on Main). No further changes to MRCM. Create the module dependency records for the next release. | |
Notify Content Team about forthcoming release close and aim to complete project promotion in advance of cut off to prevent last minute issues for the Mapping Team. Preliminary content review for conflict with LOINC agreement. LOINC tasks to be promoted in LOINC project (where applicable) before content versioning. | ||
Last day for the Content team to promote any changes intended for release in the current editing cycle. 12.00 - CONTENT CUT OFF - Final project promotion! Content team may continue to author after final project promotion and until the authoring platform is under maintenance window, but must not delete any concepts or components that have already been promoted for the November 2021 release. No project promotion until further notice. | ||
| WCI (Rick Wood) |
|
09:00 - Mapping team to finalise any last mapping from the final content that came through after yesterday's 12:00 content cut off (or any issues identified during the Release Mapping Server validation process), and then Resolve their "Mapping Complete" ticket to confirm that "Mapping QA complete". NB this is using the content from yesterday's final promotion cut off at 12:00, as the Daily Build feed then ran at 01:00 | ||
09:00 - Content Release Manager final content review and validation in the current release branch:
| ||
| Release Team | 09:00 - (October/November INT Releases ONLY) - DOUBLE CHECK THAT SEP + LATERALIZABLE REFSET GENERATION PROCESS HAS BEEN RUN BEFORE KICKING OFF TEST BUILD(s) |
| 11:00 - Initial handover meeting - once all signed off, full validation of initial content + fixing of all issues that it is possible to resolve before versioning. | |
12:00 - MAPPING CUTOFF | ||
12:00 - Content Release Manager to create 2x new tasks in authoring platform project 'Release mapping upload project', to accept the upload of the new Map files Delta's (one for SimpleMap + one for ExtendedMap delta files). Content Release Manager to email the 2x new tasks to WCI (Rick Wood+ Deborah Shapiro + support-si@westcoastinformatics.com) for use in the map uploads. | ||
WCI (Rick Wood) | Mapping Generation process (ICD-0 + ICD-10) - November 2021
| |
| 14:00 - Final content review for conflict with LOINC agreement. | ||
| Release Team | 16:00 - For the first few releases the Release Manager should run an initial full Release against the UN-VERSIONED content, to ensure no failures in the "Traceability Service" assertion(s) in the RVF report. These will provide advanced notice of the type of failures we currently don't find until Release time (items missing from the RF2 manifest, package formatting issues, etc), so that they can be fixed well before the release. Versioning to proceed once Release Manager confirms that there are no Critical issues in this build. ***** NOTE there will be some false positives in the new Traceability Assertions (assertionUuid: "b7f727d7-9226-4eef-9a7e-47a8580f6e7a") until the map files can be finalised and uploaded to the termserver (see below) the number of failures should exactly match the number of records across BOTH map file delta's - so if this is the case these can be ignored until the map files are uploaded to the termserver in a few days... Confirmed no critical issues for the November 2021 release - https://prod-rvf.ihtsdotools.org/api/result/1636994906144?storageLocation=international/international_edition_releases/2021-11-15T16:28:19 - only contains:
|
17:00 - If any Critical fixes have been required, we need to:
| ||
| 11:00 - Final handover meeting - final cross check to ensure that all validation complete, and any last minute tasks (refset generation, final Mapping updates from last night's drip feed, etc) are complete before versioning green lit. | |
12:00 - Technical team release tasks (as and when initial validation is signed off at each milestone)
Reminder to WCI to cut off mapping drip feed (but NOT clone over to Release Server until Mapping Team confirms that both ICD-0/ICD-10 + GMDN maps are all updated based on Content + latest GMDN content. | ||
New versioned Release Build is created and validated by Release Manager ***** MANIFEST MUST BE CHANGED TO PULL MAP FILE DATA FROM SNOWSTORM INSTEAD OF EXTERNALLYMAINTAINED FOLDERS ****** Final builds completed and validated:
| ||
| Once Final, versioned Release Build is signed off by Release Manager, it is handed over to DevOps to update the Daily Build, plus all AP validations, etc | ||
| Maria Braithwaite | ?18:00? - AUTHORING + MAPPING RE-COMMENCE Restart content editing for the next release cycle in the new release branch on authoring platform. Project promotion is also clear to commence from this point onwards. Maria Braithwaite SEND NOTICE to Content team members - all existing tasks must be rebased to prevent problems with the classification (until we can automate all rebases then rebasing the tasks is also needed. Dev Ops will still rebase all projects each release). Mapping Drip Feed switched back on (but mapping tool will not be back up to date until first drip feed run later tonight). | |
WCI (Rick Wood) |
| |
- | Full manual + automated validation of the versioned content. Lateralizable and SEP ref sets. (BUT ONLY IF NEW AUTOMATION OF THESE REFSETS IS STILL NOT YET AVAILABLE). | |
- | Preparation of release notes. (NOT REQUIRED FOR NOVEMBER 2021 RELEASE). | |
| Handover of release notes to Technical release manager. (NOT REQUIRED FOR NOVEMBER 2021 RELEASE). | ||
- | Share with external stakeholders for pre-Production release sent to relevant stakeholders for final review, plus fixing + regression testing of all issues identified. | |
| Andrew Atkinson | Production internal release date. |