Content Handover Meeting minutes - February 2023 International Edition

Date of Initial Handover meeting: 9 February 2023

Date of Final Handover meeting: 14 February 2023

Attendees

Handover Status

FINAL HANDOVER COMPLETE

Agenda

	Items to be discussed	Actions
1	Prerelease Content Management Activities: Inactivate the root concept synonym referencing previous release, and add synonym to reference current release. Update copyright date on synonym (January releases only) Generate + Validate SEP Refsets Generate + Validate Lateralizable Refset Content Team to confirm to Release Manager that 4x MRCM refset files are complete and ready to be released (they are then extracted from the termServer during release builds via the termServer Export)	MBR - root synonym - SNOMED Clinical Terms version: 20230228 [R] (February 2023 Release) MBR - root copyright date - not required SEP - https://docs.google.com/spreadsheets/d/1h-zR_L0g6J2ApuW6-aNUw-Qp4tquPPI_kXp6BCPJxwM/edit#gid=1 Laterality - https://docs.google.com/spreadsheets/d/1h-zR_L0g6J2ApuW6-aNUw-Qp4tquPPI_kXp6BCPJxwM/edit#gid=2
2	Discussion of existing Known Issues from the previous Release	Traceability issues for January 2023 release - NONE. Traceability issues for February 2023 release - https://jira.ihtsdotools.org/browse/FRI-576 2 failures both confirmed as false positives by Michael.
3	Content Validation Instead of usual manual Content validation, we now just need confirmation that all Projects had automated validation run against them, and were clean before promotion. New Issues identified by the community from the previous Monthly Release. Decision on whether to fix the issues: VERY QUICKLY in time for this upcoming release? In good time for the next monthly release?	Content Release Lead confirms to Release Manager that all Projects had automated validation run against them, and all issues identified were resolved before promotion - see FRI-576 - Getting issue details... STATUS for traceability failures. See also https://jira.ihtsdotools.org/browse/INFRA-10334 "Changes that have been made on a branch that was not task level.", - these relate to MRCM changes all have been checked by Chris Swires are expected and no action required. We can expect this same warning at RELEASE TIME... NEW and CHANGED MRCM report - https://docs.google.com/spreadsheets/d/1KPywRk5bt4uKeAp7IEFa_CXotLgGlc1gfxgP8p1j4R4/edit#gid=0 checked by Yong, changes confirmed as expected and documented here MRCM changes in the February 2023 release see also https://jira.ihtsdotools.org/browse/ATF-1677 Ref set description changes February 2023 release -none found in descriptions file.
4	Mapping schedule	April 2022: Donna ran new report that Rick created to double check no invalid mappings, all clean now Mark/Donna to complete mapping on Monday June 2022: Rick to confirm whether or not the difference in the Deleted record count (in the new automated mapping stats report) is anything to be concerned about .... July 2022: ICD-0 - very few changes expected ICD-10 - expecting 1000+ changes due to large number of intentional inactivations this cycle August 2022: ICD-0 - very few changes expected ICD-10 - expecting 320+ changes due to large number of intentional inactivations this cycle Donna flagged up a potential issue where one concept (1231691008) is mapped to two same codes - so it will look like a duplicate to our validation - but we can safely whitelist it as an intentional change within the spec of ICD-10 ISRS-1302 - Assertion Failure: Active extended maps should not have the same mapTarget and mapRule in different groups for a given referenced component ON HOLD As expected, this was the only mapping failure in the preProd validation : https://prod-rvf.ihtsdotools.org/api/result/1660553489556?storageLocation=international/international_edition_releases/2022-08-15T08:26:46 Upload of mapping content to 2x branches planned for Friday 12th this cycle... September 2022: ICD-0 - no changes expected ICD-10 - expecting 300 ish changes due to large number of intentional inactivations this cycle No expected issues this cycle... October 2022: ICD-0 - 1 new record + 2 inactivations expected ICD-10 - expecting 478 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle No expected issues this cycle... Confirmed in final numbers! November 2022: ICD-0 - 3 or 4 new record + 10 inactivations expected ICD-10 - expecting 30 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle No expected issues this cycle... Confirmed in final numbers! December 2022: ICD-0 - 0 new records + 0 inactivations expected ICD-10 - expecting 890 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle No expected issues this cycle... Confirmed in final numbers! January 2023: ICD-0 - 1 new records + 0 inactivations expected ICD-10 - expecting 550 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle No expected issues this cycle... Confirmed in final numbers! February 2023: ICD-0 - 1 new records + 0 inactivations expected ICD-10 - expecting 500 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle No expected issues this cycle... Confirmed in final numbers! *** NOTE: Make sure that we keep an eye on the upgrade to ICD-0 version 3.2, as it will need to happen at some point in 2023 ***
5	Brief run through of the known issues already identified by the content team during the QA batch process, to ensure that technical team are aware of them, and can either resolve them in time for the release, or confirm as known issues.
6	DevOps resource confirmed	Joe Schofield
7	Versioning and Change Freeze	Plan is to follow the new processes as now defined: February 2023 International Edition Release Schedule - Production Monthly Release - INTERNAL AAT walked through and agreed new process with DevOps already, so unless there are any further questions/issues?? HIGH LEVEL KEY MILESTONES: 05/01/23 - All content and mapping complete and signed off by close of play 09/01/23 - AAT to build PreProduction (unversioned) and sign off by the deadline, otherwise decision made to postpone versioning 11/01/23 - Versioning to begin first thing + related issues to be completed and resolved by 17:00
8	Stats Report	Reports run via the reporting platform: Summary Component stats for edition https://docs.google.com/spreadsheets/d/1s6zjMn16XOvFjDhzCWonmEtmziNRkyPL-jnALjra6dw/edit#gid=0
9	Risks	MRCM changes this cycle, just need to keep an eye on them
10	AOB	Please update release notes page for Feb 2023 with Jan 2023 notes.

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Content Handover Meeting minutes - February 2023 International Edition

Agenda