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Date of Initial Handover meeting: 8 June 2023

Date of Final Handover meeting: 13 June 2023

Attendees

Handover Status

XXXXX Handover Complete

Agenda

 

Items to be discussed

Actions

1

Prerelease Content Management Activities:

  1. Inactivate the root concept synonym referencing previous release, and add synonym to reference current release.
  2. Update copyright date on synonym (January releases only)
  3. Generate + Validate SEP Refsets
  4. Generate + Validate Lateralizable Refset
  5. Content Team to confirm to Release Manager that 4x MRCM refset files are complete and ready to be released (they are then extracted from the termServer during release builds via the termServer Export)
  1. MBR - root synonym - 5247462010 - SNOMED Clinical Terms version: 20230630 [R] (June 2023 Release) https://authoring.ihtsdotools.org/#/tasks/task/DAILYPROMO/DAILYPROMO-4788/edit
  2. MBR - root copyright date - not required
  3. SEP - https://docs.google.com/spreadsheets/d/1lpP_YIT8_bjVklmrqyQW3odQhtqsf549EU5jIi-H9Lk/edit#gid=1
  4. Laterality - https://docs.google.com/spreadsheets/d/1lpP_YIT8_bjVklmrqyQW3odQhtqsf549EU5jIi-H9Lk/edit#gid=2
2

Discussion of existing Known Issues from the previous Release

  1. Traceability issues for January 2023 release - NONE.
  2. Traceability issues for February 2023 release - https://jira.ihtsdotools.org/browse/FRI-576 2 failures both confirmed as false positives by Michael.
  3. Traceability March 2023 release - NONE on MAIN (2 failures found on project confirmed false positives not seen in daily build after promotion https://jira.ihtsdotools.org/browse/INFRA-10533)
  4. Traceability for April 2023 release - 8 failures on main checked and false positives, ticket is here INFRA-10712 - Getting issue details... STATUS
  5. Traceability for May 2023 release - NONE
  6. Traceability for June 2023 release - https://jira.ihtsdotools.org/browse/INFRA-11004 these are valid warnings relating to the MRCM changes.


3

Content Validation 

  1. Instead of usual manual Content validation, we now just need confirmation that all Projects had automated validation run against them, and were clean before promotion.
  2. New Issues identified by the community from the previous Monthly Release.
    1. Decision on whether to fix the issues:
      1. VERY QUICKLY in time for this upcoming release?
      2. In good time for the next monthly release?
  1. Failures for lateralizable reference set all false positives logged here https://jira.ihtsdotools.org/browse/INFRA-11039 and resolved with authoring platform update 7 June 2023.
  2. Ref set description changes June 2023 release - none found in descriptions file.
  3. NEW and CHANGED MRCM report - https://docs.google.com/spreadsheets/d/1J4806aADwtocvLBGdHfRAAkH2w53B3CE2KFzG-NmhCA/edit#gid=0 
  4. MRCM changes implemented for June 2023, the related tickets are here:

https://jira.ihtsdotools.org/browse/INFRA-10919

https://jira.ihtsdotools.org/browse/INFRA-10920

https://jira.ihtsdotools.org/browse/ATF-1680

https://jira.ihtsdotools.org/browse/ATF-1679

https://prod-rvf.ihtsdotools.org/api/result/1684486809280?storageLocation=RVF_TS/MAIN_MRCMMAINT1/1684486809280

Changes checked and confirmed with Yong 22 May 2023

https://docs.google.com/spreadsheets/d/1kQmRTCYrWkN9iaZkiFAJfJiALdYpe8iP-hWm_moNnnI/edit?usp=sharing 


4Mapping schedule

January 2023:

  • ICD-0 - 1 new records + 0 inactivations expected
  • ICD-10 - expecting 550 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
  • No expected issues this cycle...
    • Confirmed in final numbers!

February 2023:

  • ICD-0 - 1 new records + 0 inactivations expected
  • ICD-10 - expecting 500 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
  • No expected issues this cycle...
    • Confirmed in final numbers!

March 2023:

  • ICD-0 - 2 new records + 0 inactivations expected
  • ICD-10 - expecting 315 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
  • No expected issues this cycle...
    • Confirmed in final numbers!

April 2023:

  • ICD-0 - 6 new records + 2 inactivations expected
    • + for the specific fixes for this cycle we're expecting 7 records that should have been inactivated in March but were not, but should be now
    • + Rick is going to tweak the Mapping Dashboard to give Donna more visibility of the final expected map figures (EXCLUDING "no target" maps which she would normally include in her figures but which we wouldn't see coming out of the Delta files)
  • ICD-10 - expecting 537 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
  • No expected issues this cycle...
    • Confirmed in final numbers!

May 2023:

  • ICD-0 - 3 new records + 0 inactivations expected
    • + Rick is going to tweak the Mapping Dashboard to give Donna more visibility of the final expected map figures (EXCLUDING "no target" maps which she would normally include in her figures but which we wouldn't see coming out of the Delta files)
  • ICD-10 - expecting 150 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
  • No expected issues this cycle...
    • Confirmed in final numbers!

***** NOTE:  Make sure we keep an eye on the upgrade to ICD-0 version 3.2/3.4/4.0, as it "MAY" happen at some point in 2023 (though unlikely now) *****

  • Hi @Andrew @WCI support This is the comment I was referring to so lets say any deprecation or new map to 3.2 is "unlikely" ICD-O-3.2 is out of numbers. So, multiple histologies that are different entities are being lumped together at the moment.
  • ICD-O-4 should address this many-to-one lumping and the comment version should be available by the end of the year.
  • The Blue Book 5th edition is still in Beta, and the ICD-3.2 codes assigned to each morphology by chapter are not completely correct and subject to change.
  • We decided on our call yesterday with Jim Case's comments taken into consideration that we will focus on the map to 4 along with the histology quality work. A reverse map to 3.2 will be possible at that point and be straight forward to complete. So, we will not be spending much, if any, time on further 3.2 work

June 2023 - ICD-O no new maps for June.  New content was added, promoted to main and has since been deleted, the content was mapped, 16 concepts:

Postpartum acute cystitis (disorder) 10752111000119109

Postpartum anxiety (finding) 10756431000119109

Postpartum bacterial vaginosis (disorder) 10752211000119104

Postpartum calculus of gallbladder (disorder) 10754741000119103

Postpartum cellulitis of breast (disorder) 10751991000119105

Postpartum cholestasis (disorder) 10753141000119100

Postpartum disorder of lactation (disorder) 15755591000119106

Postpartum edema (disorder) 16737621000119100

Postpartum heart murmur (finding) 10755991000119107

Postpartum hyperthyroidism (disorder) 10754961000119101

Postpartum hypothyroidism (disorder) 10753681000119101

Postpartum inflammation of cervix uteri (disorder) 10752031000119100

Postpartum iron deficiency anemia (disorder) 10755381000119108

Postpartum mood disorder (disorder) 10755001000119102

Postpartum thyroid disease (disorder) 10757711000119106

Pain during postpartum period due to and following cesarean section (finding) 10756061000119109


5Brief run through of the known issues already identified by the content team during the QA batch process, to ensure that technical team are aware of them, and can either resolve them in time for the release, or confirm as known issues.

Unable to run Pre release content validation report INFRA-11129 - Getting issue details... STATUS

Daily build validation failures INFRA-11125 - Getting issue details... STATUS

6DevOps resource confirmed
7Versioning and Change Freeze

Plan is to follow the new processes as now defined:

AAT walked through and agreed new process with DevOps already, so unless there are any further questions/issues??

HIGH LEVEL KEY MILESTONES:

  • 12/05/23 - All content and mapping complete and signed off by close of play
  • 16/05/23  - AAT to build PreProduction (unversioned) and sign off by the deadline, otherwise decision made to postpone versioning
  • 17/05/23 -  Versioning to begin first thing (START AT 08:30 IF POSSIBLE - yes Maria agreed) + related issues to be completed and resolved by 17:00

Mapping cut off 9 June 2023 on track

Pre-production validation (unversioned 12 June 2023)

Versioning 14 June 2023 - Chris

8Stats Report

Reports run via the reporting platform:

Summary Component stats for edition 7 June 2023

https://docs.google.com/spreadsheets/d/1qs97hrRgdW5vOxfuLqEblNtoHbU8Wesu4ktJ4xRuxdc/edit#gid=0


9Risks


10AOB
  1. Inappropriate content being included in the lateralizable body structure reference set - June 2023 update not implemented yet. Reported to us by NLM. Requires an update to the validation rules, the ticket is logged here VAL-334 - Getting issue details... STATUS
  2. New functionality in authoring platform to disable project promotion and also reopen project promotion after versioning.
  3. Chris - Rundeck release usual scheduled time.
  4. GMDN - Rick will save a back up to use for GMDN release if Andrew and team decide we will use the June release.






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