This section contains information on how to claim expenses for

• Employees and
• Non-Employees
  
  

Claiming Expenses - Employees

As an employee, you will submit your expenses via zExpense, which is available here: https://zexpense.com

You may need a detailed set of instructions on how to use zExpense (to the right). Questions should be sent to yda@snomed.org

zExpense should be used whenever possible. However, should the need arise, there is also an IHTSDO Travel Expense Form (see the shared Google Drive folder). Generally this is used for non-employees.

Note: For UK domiciled employees, from 6^th April 2017, expenses submitted in relation to mobile phones and internet charges will be paid via payroll and subject to income tax and NI at the appropriate rate.

Claiming Expenses - Non-Employees

Non-employees who receive reimbursements for travel expenses include MB members, consultants, some Advisory Group members, and award winners.

Please fill out the IHTSDO Travel Expense Form (available on the shared Google Drive folder and also here), scan in your receipts, and email the form and receipts to invoices@snomed.org. You do not need to mail the hard copies of your forms or receipts anywhere. Please maintain the receipts at least until you have received your reimbursement.  

Please note that the per diem system is quite complex, so the Finance team will be happy to help with that once it receives your documentation.

If you have any questions, please write to invoices@snomed.org. Please also see the Freshdesk solutions for Community of Practice travel.

Owner

Corporate Services Manager