JANUARY 2023
Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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1 | EDQM | Map Next Rel: 31/05/2024 | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 (by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) | N/A - Implementation team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling | QUESTION REMAINS over whether or not content continues to be automated by Implementation team, or passed to the content team for maint??? | Monica + Jane to discuss with Alejandro and agree BAU process | ||||
2 | ERA PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/05/2024 | Yong | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | |||||||||
3 | ICNP Nursing Practice Refset PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Review by ICN Editorial Board. | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | After changes: | |||||||
4 | IHE PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/10/2023 Subsequent Release: 30/04/2024 | Farzaneh | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | Yes, requires review by | 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | ||||||||
5 | GP/FP PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July | No | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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6 | GMDN | Simple Map Next Rel: 31/03/2024 | Donna | Every 6 months - Q1 + Q3 (31/03) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = Jan SNOMED = Jan | N/A | |||||||
7 | MedDRA | Reference Set Next Rel: 30/04/2024 | N/A | Annual - Q2 (by 30 April at latest) | NO | N/A | N/A | 1st January 2024 | N/A | Traceability matrix - MedDRA (April 2023) | ||||||
8 | NCPT | Reference Set Next Rel: 31/05/2024 | Elaine Wooler | Annual - Q2 (by 31 May at latest) | NO | YES - CRG set up to review | 1st January 2024 | TBC | ||||||||
9 | Spanish Edition | Extension Next Rel: 30/04/2024 | termMed | Annual - Q2 (by 30 Apr at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2023
Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |||||||
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1 | DICOM | Freeset Next Rel: 31/10/2023 | Maria | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by David Clunie | Zero added before migration, will add them before finalising the ref set updates. 29 30 inactive members found at first migration. | Yes 26 July 2023 | Yes feedback received from David Clunie 27 July 2023 | 24 July 2023 | 24 July 2023 | Migration dicomRefset_104807603_20230731_102853_Finish.xlsx Download active members members_dicomRefset1119410008_20230731.txt Changes 2023 Total inactive members – 30 Total added new members - 39 | 31 July 2023 | 31 July 2023 | ||||||||
2 | General Dentistry | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | To remain in the July cycle | |||||||||||||||
3 | Dental Periodontal | Reference Set Next Rel: 31/10/2024 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes | 1st August 2024 The content might be incorporated in the General Dentistry refset, if not we'll release this from 2024 onwards | Still to be developed - targeting July 2024 | TBC | |||||||||||||
4 | Odontogram | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | To remain in the July cycle | |||||||||||||||
5 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson | NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 0 records removed, and approx 0 added. |
| 26 July 2023 | 26 July 2023 | ||||||||
6 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 26 July 2023 | 26 July 2023 | Rory confirmed 14 records removed, and approx 9 Records added. |
| 26 July 2023 | 26 July 2023 | ||||||||
7 | GPS | Freeset Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) | ***** AGREED ON CALL THAT ALL FEEDER SETS MOVED TO JAN WILL USE JULY 22 VERSIONS FOR THIS CYCLE ONLY | ||||||||||
8 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) |
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9 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = July SNOMED = July | N/A | Traceability matrix - GMDN (July 2022) | AGREED WITH DONNA THAT WE WILL PUT GMDN MAPPING ON HOLD UNTIL AFTER SEPT 23 RELEASE TO PREVENT IMPACT | |||||||||||
10 | IPS (HL7) | Freeset Next Rel: 31/10/2023 | Elaine | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by Rob Hausam. | YES 27th July due back 7th August | 27th July - after Maria has met with Elaine | 27th July | |||||||||||||
11 | IPS Terminology (IPST) | Freeset Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if issues?) | ||||||||||||||||
12 | Orphanet | Simple Map Next Rel: 31/10/2023 | Maria Donna | Annual - Q4 (by 31 Oct at latest) | NO - CANNOT move to Jan as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: Deliver to INSERM for review by 4/9/23 - Require feedback by 15/9/23 | Mapping tool | 4th August | ||||||||||||||
13 | Spanish Edition | Extension Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 31 Oct at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on ........ |
DEPRECATED
Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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1 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED | |||||||
2 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED |