JANUARY 2023
| Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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| 1 | EDQM | Map Next Rel: 31/05/2024 | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 (by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) | N/A - Implementation team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling | QUESTION REMAINS over whether or not content continues to be automated by Implementation team, or passed to the content team for maint??? | Monica + Jane to discuss with Alejandro and agree BAU process | ||||
| 2 | ERA PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/05/2024 | Yong | Annual - Q2 (by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July |
1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | ||||||||||
| 3 | ICNP Nursing Practice Refset PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July |
| Review by ICN Editorial Board. | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | After changes: | ||||||||
| 4 | IHE PLEASE DON'T AUTHOR UNTIL Q4 each year | Freeset Next Rel: 31/10/2023 Subsequent Release: 30/04/2024 | Farzaneh | Annual - Q2 (by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July |
Yes, requires review by | 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version | |||||||||
| 5 | GP/FP PLEASE DON'T AUTHOR UNTIL Q4 each year | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - |
This Refset will be published in Q2 + GPS just waits for it until July |
PLEASE DON'T AUTHOR UNTIL Q4
| No | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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| 6 | GMDN | Simple Map Next Rel: 31/03/2024 | Donna | Every 6 months - Q1 + Q3 (31/03) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = Jan SNOMED = Jan | N/A | |||||||
| 7 | MedDRA | Reference Set Next Rel: 30/04/2024 | N/A | Annual - Q2 (by 30 April at latest) | NO | N/A | N/A | 1st January 2024 | N/A | Traceability matrix - MedDRA (April 2023) | ||||||
| 8 | NCPT | Reference Set Next Rel: 31/05/2024 | Elaine Wooler | Annual - Q2 (by 31 May at latest) | NO | YES - CRG set up to review | 1st January 2024 | TBC | ||||||||
| 9 | Spanish Edition | Extension Next Rel: 30/04/2024 | termMed | Annual - Q2 (by 30 Apr at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2023
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | ||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | DICOM | Freeset Next Rel: 31/10/2023 | Maria | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by David Clunie | Zero added before migration, will add them before finalising the ref set updates. 29 inactive members found at first migration. | 24 July 2023 | 24 July 2023 | Suzy/Jane to chase up David Clunie as we've not heard from him in 2023... | |||||||||||||||||||||||||||
| 2 | General Dentistry | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Sent to Yes, requires review by Mark Jurkovich. | 0 requested additions. 2 inactivations. 2 replacements. | Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed changes 2nd Aug 2022. | To remain in the July cycle Began migration 1st August, finished 5th August 2022. |
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| Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||||||||||||||||||||||
| 3 | Dental Periodontal | Reference Set Next Rel: 31/10/2024 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes | 1st August 2024 The content might be able to be incorporated in the General Dentistry refset, if not we'll release this from 2024 onwards | Still to be developed - targeting July 2024 | TBC | ||||||||||||||||||||||||||||
| 4 | Odontogram | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 requested additions. 0 inactivations. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed release with 0 changes 2nd Aug 2022. | To remain in the July cycle | Began migration 1st August, finished 5th August 2022. |
| | View file | | name | odontogramReferenceSet_6306726_20220805_083048_ExportReport.xlsx||||||||||||||||||||||
| height | 150 | Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | |||||||||||||||||||||||||||||||||
| 5 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson | NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on ??????............ | Rory confirmed .... records removed, and approx .... added. | |||||||||||||||||||||||||||
| 6 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 05/09/2022............ | N/A | Rory confirmed 62 ...... records removed, and approx 49 ...... added. | EXAMPLE REPORT | |||||||||||||||||||||||||
| 7 | GPS | Freeset Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) | ||||||||||||||||||||||||||
| 8 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) |
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| 9 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = July SNOMED = July | N/A | Traceability matrix - GMDN (July 2022) | |||||||||||||||||||||||||||
| 10 | IPS (HL7) | Freeset Next Rel: 31/10/2023 | Elaine | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by Rob Hausam. | 519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | Sent to Rob Hausam on 8-Aug. | Rob Hausam agreed with changes 8-Aug. Giorgio Cangioli agreed with changes 1-Sep. | 1st August 2023 | 5-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). |
| 21/6 - Suzy to suggest to IPS community that we aim to get this available BEFORE the conference this year | ||||||||||||||||||||||||
| 11 | IPS Terminology (IPST) | Freeset Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if any issues)????519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | 1st August 20235-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). |
| 21/6 - Suzy to suggest to IPS community that we aim to get this available BEFORE the conference this year - OR AT LEAST A PREVIEW VERSION | ||||||||||||||||||||||||||||
| 12 | Orphanet | Simple Map Next Rel: 31/10/2023 | Maria Donna | Annual - Q4 (by 31 Oct at latest) | NO - CANNOT move to Jan as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: Deliver to INSERM for review by 4/9/23 - Require feedback by 15/9/23 | Mapping tool | 1st August 2023 | Update created by WCI | ||||||||||||||||||||||||||||
| 13 | Spanish Edition | Extension Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 31 Oct at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on 15/3/23........ |
DEPRECATED
| Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED | |||||||
| 2 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED |