JANUARY 2023
Product | Type / Next Release Date | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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1 | EDQM | Map Next Rel: 31/05/2024 | Alejandro - NO CONTENT TEAM WORK | Annual - Q2 (by 31 May at latest) | No | Yes - Chris Jarvis (however token review as he's not an RF2 user) | ALL (brand new first time Production release) |
Yes
N/A - Implementation team chooses cut off date + automates delta files | INT - Jan 23 EDQM - March 23 | HANDOVER TO BAU TO BE INITIATED SHORTLY - Jane/Suzy to run BAU scheduling | QUESTION REMAINS over whether or not |
content |
continues to be automated by |
Implementation team, or passed |
to the content team for maint??? | Monica + Jane to discuss with Alejandro and agree BAU process | ||||
2 | ERA | Freeset Next Rel: 31/05/2024 | Yong | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July PLEASE DON'T AUTHOR UNTIL Q4 |
Two inactivations and replacements need external review
Sent to ERA on 1st August 22.
1st January 2024 MOVING TO JAN CYCLE + JANE/ |
1st January 2024
MOVING TO JAN CYCLE +
JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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Free set no release notes
3 | ICNP Nursing Practice Refset | Reference Set Next Rel: 31 |
Reference Set
Next Rel:
31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July PLEASE DON'T AUTHOR UNTIL Q4 | Review by ICN Editorial Board. |
1st January 2024 MOVING |
1st January 2024
MOVINGTO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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After changes:
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4 | IHE | Freeset Next Rel: 31/10/2023 Subsequent Release: 30/04/2024 | Farzaneh | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July PLEASE DON'T AUTHOR UNTIL Q4 | Yes, requires review by | 1st August 2023 1st January 2024 AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023... | Move to |
Freeset
Next Rel:
31/10/2023
Subsequent Release:
30/04/2024
Annual - Q2
(by 31 May at latest)
YES -
This Refset will be published in Q2 + GPS just waits for it until July
PLEASE DON'T AUTHOR UNTIL Q4
Yes, requires review by
271 members added based on CRS requests
74 members inactivated (replacements to be reviewed by Francois)
Feedback received on Aug 29:
67 replacement concepts added for inactivated concepts based on feedback
1st August 2023
1st January 2024
AFTER 2023 - MOVING TO JAN CYCLE + GPS just waits for them until July - LAST JULY IHE RELEASE IN 2023...
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AFTER changes report: the Export Report wasn't functioning when migrating the Free set. Andrew advised to provide the manual tracking sheet:
Free set no release notes
Reference Set
Next Rel:
31/05/2024
Annual - Q2
(by 31 May at latest)
YES -
This Refset will be published in Q2 + GPS just waits for it until July
PLEASE DON'T AUTHOR UNTIL Q4
1st January 2024
MOVING TO JAN CYCLE +
JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023)
Jan does NOT mean we’ll RE-MIGRATE these refsets to the |
July release as well, just feed in Jan version | ||||||||||||||||
5 | GP/FP | Reference Set Next Rel: 31/05/2024 | Cathy | Annual - Q2 (by 31 May at latest) | YES - This Refset will be published in Q2 + GPS just waits for it until July PLEASE DON'T AUTHOR UNTIL Q4 | No | 1st January 2024 MOVING TO JAN CYCLE + JANE/SUZY CONFIRMED CAN SKIP TIL 2024 (on call on 27/2/2023) | Move to Jan does NOT mean we’ll RE-MIGRATE these refsets to the July release as well, just feed in Jan version |
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6 | GMDN | Simple Map Next Rel: 31/03/2024 | Donna | Every 6 months - Q1 + Q3 (31/03) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = Jan SNOMED = Jan | N/A |
7 | MedDRA | Reference Set Next Rel: 30/04/2024 | N/A | Annual - Q2 (by 30 April at latest) | NO | N/A | N/A | 1st January 2024 | N/A | Traceability matrix - MedDRA (April 2023) | ||||||
8 | NCPT | Reference Set Next Rel: 31/05/2024 | Elaine Wooler | Annual - Q2 (by 31 May at latest) | NO | YES - CRG set up to review | 1st January 2024 | TBC | ||||||||
9 | Spanish Edition | Extension Next Rel: 30/04/2024 | termMed | Annual - Q2 (by 30 Apr at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on .... |
JULY 2023
Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |||||||||||||
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1 | DICOM | Freeset Next Rel: 31/10/2023 | Maria | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by David Clunie | Zero added before migration, will add them before finalising the ref set updates. 29 inactive members found at first migration. | 24 July 2023 | 24 July 2023 | Suzy/Jane to chase up David Clunie as we've not heard from him in 2023... | ||||||||||||||||||
2 | General Dentistry | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich. | 0 requested additions. 2 inactivations. 2 replacements. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed changes 2nd Aug 2022. | To remain in the July cycle | Began migration 1st August, finished 5th August 2022. |
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| Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||||||||||||
3 | Dental Periodontal | Reference Set Next Rel: 31/10/2024 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes | 1st August 2024 The content might be able to be incorporated in the General Dentistry refset, if not we'll release this from 2024 onwards | Still to be developed - targeting July 2024 | TBC | |||||||||||||||||||
4 | Odontogram | Reference Set Next Rel: 31/10/2023 | Sarah | Annual - Q3 (by 31 Oct at latest) | YES | Yes, requires review by Mark Jurkovich | 0 requested additions. 0 inactivations. | Sent to Mark Jurkovich on 1st Aug 2022. | Mark Jurkovich agreed release with 0 changes 2nd Aug 2022. | To remain in the July cycle | Began migration 1st August, finished 5th August 2022. |
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| Yes. 5th August 2022. | Yes. 5th August 2022. | Initial draft of release notes completed 14/09/22. | ||||||||||||
5 | EML DRUGS | Reference Set Next Rel: part of GPS + IPST | Rory Davidson | NEVER PUBLISHED (just feeder for GPS + IPST) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on ?????? | Rory confirmed .... records removed, and approx .... added. | ||||||||||||||||||
6 | GPS Misc. | Reference Set Next Rel: part of GPS | Rory Davidson | NEVER PUBLISHED (just feeder for GPS) | YES | N/A | N/A | N/A | Rory confirmed refset data finalised on 05/09/2022 | N/A | Rory confirmed 62 records removed, and approx 49 added. | EXAMPLE REPORT | ||||||||||||||||
7 | GPS | Freeset Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) | |||||||||||||||||
8 | GPRS | Reference Set Next Rel: 31/10/2023 | N/A | Annual - Q4 (by 31 Oct at latest) | N/A | N/A | N/A | See email on at 18:46 for full details of Release deliverables to be sent to Kelly + Released by me | N/A | N/A | Traceability matrix - GPS release (July 2022) |
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9 | GMDN | Simple Map Next Rel: 30/09/2024 | Donna | Every 6 months - Q1 + Q4 (30/09) | NO | Internal review (Suzy/Jane/ Donna/Monica) External review?????? CHECK.... | New Contact | Dependencies: GMDN = July SNOMED = July | N/A | Traceability matrix - GMDN (July 2022) | ||||||||||||||||||
10 | IPS (HL7) | Freeset Next Rel: 31/10/2023 | Elaine | Annual - Q4 (by 31 Oct at latest) | YES | Yes requires review by Rob Hausam. | 519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | Sent to Rob Hausam on 8-Aug. | Rob Hausam agreed with changes 8-Aug. Giorgio Cangioli agreed with changes 1-Sep. | 1st August 2023 | 5-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). |
| 21/6 - Suzy to suggest to IPS community that we aim to get this available BEFORE the conference this year | |||||||||||||||
11 | IPS Terminology (IPST) | Freeset Next Rel: 30/11/2023 | Rory Davidson | Annual - Q4 (by 30 Nov at latest, as based on Oct IPS release each year) | YES | Review by someone would be useful (but not Rob as he already reviews IPS Freeset) - maybe our Implementation Team (ask them to upload it to their IPS termserver to see if any issues)???? | 519 additions requested, with 518 concepts added (1 already present) 37 members inactivated | 1st August 2023 | 5-Aug Completed 15-Sep. No final report because of tooling issue (Andrew is aware). |
| 21/6 - Suzy to suggest to IPS community that we aim to get this available BEFORE the conference this year - OR AT LEAST A PREVIEW VERSION | |||||||||||||||||
12 | Orphanet | Simple Map Next Rel: 31/10/2023 | Maria Donna | Annual - Q4 (by 31 Oct at latest) | NO - CANNOT move to Jan as would need to change INSERM contract | Requires review by INSERM - Agreed with Jane + INSERM: Deliver to INSERM for review by 4/9/23 - Require feedback by 15/9/23 | Mapping tool | 1st August 2023 | Update created by WCI | |||||||||||||||||||
13 | Spanish Edition | Extension Next Rel: 31/10/2023 | termMed | Annual - Q4 (by 31 Oct at latest) | NO | NO LONGER (Beta period removed) - internal review only by termMed | See Traceability Matrix for full details | N/A | N/A | N/A | Received new cycle files from termMed on 15/3/23 |
DEPRECATED
Product | Type | Content Lead | Release Frequency | Feeder Refset for GPS? | Requires external review and validation? | Estimated no of records removed/ added this cycle PRIOR to migration | Submitted for External review? | All External reviews completed and signed off? | Handover date to Content Team ready for migration | Date Migrated | ATTACH Migration report run prior to making changes | ATTACH Migration report run again after changes implemented | Migration complete ready for publication | Handover to Release Team (inc.BOTH migration reports) | RELEASE STATUS | |
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1 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED | |||||||
2 |
| Jane |
| FORMAL DEPRECATION TO BE ACTIONED | WE NEED TO AGREE ON A DEPRECATION PROCESS FOR THE NURSING ACTIVITIES + NURSING HEALTH ISSUES REFSETS: |
| N/A | N/A | TO BE DEPRECATED |