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Date of Initial Handover meeting: 8 June 2023

Date of Final Handover meeting: 13 June 2023

Attendees

Andrew Atkinson (AAT) - on leave for meeting 8 June
Maria Braithwaite (MBR)
Donna Morgan (DMO)
Chris Morris(CMA)
Joe Schofield(JSC)

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Handover Status

XXXXX Handover Complete

Agenda

Items to be discussed

Actions

1

Prerelease Content Management Activities:

Inactivate the root concept synonym referencing previous release, and add synonym to reference current release.
Update copyright date on synonym (January releases only)
Generate + Validate SEP Refsets
Generate + Validate Lateralizable Refset
Content Team to confirm to Release Manager that 4x MRCM refset files are complete and ready to be released (they are then extracted from the termServer during release builds via the termServer Export)

MBR - root synonym - 5247462010 - SNOMED Clinical Terms version: 20230630 [R] (June 2023 Release) https://authoring.ihtsdotools.org/#/tasks/task/DAILYPROMO/DAILYPROMO-4788/edit
MBR - root copyright date - not required
SEP - https://docs.google.com/spreadsheets/d/1lpP_YIT8_bjVklmrqyQW3odQhtqsf549EU5jIi-H9Lk/edit#gid=1
Laterality - https://docs.google.com/spreadsheets/d/1lpP_YIT8_bjVklmrqyQW3odQhtqsf549EU5jIi-H9Lk/edit#gid=2

2

Discussion of existing Known Issues from the previous Release

Traceability issues for January 2023 release - NONE.
Traceability issues for February 2023 release - https://jira.ihtsdotools.org/browse/FRI-576 2 failures both confirmed as false positives by Michael.
Traceability March 2023 release - NONE on MAIN (2 failures found on project confirmed false positives not seen in daily build after promotion https://jira.ihtsdotools.org/browse/INFRA-10533)
Traceability for April 2023 release - 8 failures on main checked and false positives, ticket is here
Jira
server IHTSDO JIRA
serverId b202d822-d767-33be-b234-fec5accd5d8c
key INFRA-10712
Traceability for May 2023 release - NONE
Traceability for June 2023 release - https://jira.ihtsdotools.org/browse/INFRA-11004 these are valid warnings relating to the MRCM changes.

3

Content Validation

Instead of usual manual Content validation, we now just need confirmation that all Projects had automated validation run against them, and were clean before promotion.
New Issues identified by the community from the previous Monthly Release.
1. Decision on whether to fix the issues:
  1. VERY QUICKLY in time for this upcoming release?
  2. In good time for the next monthly release?

Failures for lateralizable reference set all false positives logged here https://jira.ihtsdotools.org/browse/INFRA-11039 and resolved with authoring platform update 7 June 2023.
Ref set description changes June 2023 release - none found in descriptions file.
NEW and CHANGED MRCM report - https://docs.google.com/spreadsheets/d/1J4806aADwtocvLBGdHfRAAkH2w53B3CE2KFzG-NmhCA/edit#gid=0
MRCM changes implemented for June 2023, the related tickets are here:

https://jira.ihtsdotools.org/browse/INFRA-10919

https://jira.ihtsdotools.org/browse/INFRA-10920

https://jira.ihtsdotools.org/browse/ATF-1680

https://jira.ihtsdotools.org/browse/ATF-1679

https://prod-rvf.ihtsdotools.org/api/result/1684486809280?storageLocation=RVF_TS/MAIN_MRCMMAINT1/1684486809280

Changes checked and confirmed with Yong 22 May 2023

https://docs.google.com/spreadsheets/d/1kQmRTCYrWkN9iaZkiFAJfJiALdYpe8iP-hWm_moNnnI/edit?usp=sharing

4

Mapping schedule

January 2023:

ICD-0 - 1 new records + 0 inactivations expected
ICD-10 - expecting 550 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
No expected issues this cycle...
- Confirmed in final numbers!

February 2023:

ICD-0 - 1 new records + 0 inactivations expected
ICD-10 - expecting 500 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
No expected issues this cycle...
- Confirmed in final numbers!

March 2023:

ICD-0 - 2 new records + 0 inactivations expected
ICD-10 - expecting 315 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
No expected issues this cycle...
- Confirmed in final numbers!

April 2023:

ICD-0 - 6 new records + 2 inactivations expected
- + for the specific fixes for this cycle we're expecting 7 records that should have been inactivated in March but were not, but should be now
- + Rick is going to tweak the Mapping Dashboard to give Donna more visibility of the final expected map figures (EXCLUDING "no target" maps which she would normally include in her figures but which we wouldn't see coming out of the Delta files)
ICD-10 - expecting 537 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
No expected issues this cycle...
- Confirmed in final numbers!

May 2023:

ICD-0 - 3 new records + 0 inactivations expected
- + Rick is going to tweak the Mapping Dashboard to give Donna more visibility of the final expected map figures (EXCLUDING "no target" maps which she would normally include in her figures but which we wouldn't see coming out of the Delta files)
ICD-10 - expecting 150 ish changes (plus tonight's drip feed) due to large number of intentional inactivations this cycle
No expected issues this cycle...
- Confirmed in final numbers!

***** NOTE: Make sure we keep an eye on the upgrade to ICD-0 version 3.2/3.4/4.0, as it "MAY" happen at some point in 2023 (though unlikely now) *****

Hi @Andrew @WCI support This is the comment I was referring to so lets say any deprecation or new map to 3.2 is "unlikely" ICD-O-3.2 is out of numbers. So, multiple histologies that are different entities are being lumped together at the moment.
ICD-O-4 should address this many-to-one lumping and the comment version should be available by the end of the year.
The Blue Book 5th edition is still in Beta, and the ICD-3.2 codes assigned to each morphology by chapter are not completely correct and subject to change.
We decided on our call yesterday with Jim Case's comments taken into consideration that we will focus on the map to 4 along with the histology quality work. A reverse map to 3.2 will be possible at that point and be straight forward to complete. So, we will not be spending much, if any, time on further 3.2 work

5

Brief run through of the known issues already identified by the content team during the QA batch process, to ensure that technical team are aware of them, and can either resolve them in time for the release, or confirm as known issues.

Unable to run Pre release content validation report

Jira

server	IHTSDO JIRA
serverId	b202d822-d767-33be-b234-fec5accd5d8c
key	INFRA-11129

Daily build validation failures

Jira

server	IHTSDO JIRA
serverId	b202d822-d767-33be-b234-fec5accd5d8c
key	INFRA-11125

6

DevOps resource confirmed

7

Versioning and Change Freeze

Plan is to follow the new processes as now defined:

May June 2023 International Edition Release Schedule - Production Monthly Release - INTERNAL

AAT walked through and agreed new process with DevOps already, so unless there are any further questions/issues??

HIGH LEVEL KEY MILESTONES:

12/05/23 - All content and mapping complete and signed off by close of play
16/05/23 - AAT to build PreProduction (unversioned) and sign off by the deadline, otherwise decision made to postpone versioning
17/05/23 - Versioning to begin first thing (START AT 08:30 IF POSSIBLE - yes Maria agreed) + related issues to be completed and resolved by 17:00

8

Stats Report

Reports run via the reporting platform:

Summary Component stats for edition 7 June 2023

https://docs.google.com/spreadsheets/d/1qs97hrRgdW5vOxfuLqEblNtoHbU8Wesu4ktJ4xRuxdc/edit#gid=0

9

Risks

10

AOB

Inappropriate content being included in the lateralizable body structure reference set - June 2023 update not implemented yet.

Reported to us by NLM. Requires an update to the validation rules, the ticket is logged here

Jira

server	IHTSDO JIRA
serverId	b202d822-d767-33be-b234-fec5accd5d8c
key	VAL-334

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Old Version 5

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