Calendar invites- discussed given past issues with correct timing showing in some calendars.
Meeting minutes: Need for minutes raised. CRI will update the notes section post meetings to assist with keeping a record of discussions/decisions. Group can review each meeting and confirm agreement.
Provision of information prior to meeting important.
CRI: advised time to review and provide input will be allocated. Action list will be used to support this.
Could you please confirm the time of the meeting. In the Confluence calendar it is scheduled for 22.00 and on this page it is 20.00. Are both UTC or does the calendar now adapt to our time zones?
The call is at 2000UTC. I checked the settings and it's in UTC time. It shows correctly for me when I look at the Confluence page and when it imports into my own calendar. Will it be 10pm for you when the call runs? If it's not showing correctly for you or others I'll check into it.
I'm also planning to post the rest of the agenda at the beginning of next week.
I have set up the next four meetings- the pages (though agendas need to be built) and the invitees. The next meeting is Tuesday 12th July at 2000UTC.
Linda: I can't see why you can't see your tasks so have posted a confluence question:27591832 We should see a response fairly quickly. This will be also helpful if others in this group are in the same boat.
Responses: The final country position needs to go on the page which pulls all the information on the topic together, so for extension management: Extension Management Proposal. The discussion thread is for discussing the issue, asking questions etc. Whilst noting that, lets see how this approach works for the group over the next couple of months and we can tweak if we need to.
Further to task issue comments above, it may be because all the names are listed against one task. Looking at the action list Camilla is listed as the assignee for most. I am following up on this to confirm how things need to be set up: 27591838
Hi, Please find my comments related to the Topic or issue for discussion template.
Would it be possible to have access to a bigger view of the template with the comments as shown in the .png file above? I find the comments are valuable, but can't print it is too small.
I think that in some cases there will be a mix of guidance from different Advisory groups and I wonder if the CMAG Response Table should only be AG response, so it would accommodate for other AG's feedback and next steps
I would add a date to the Final Outcome
When a topic is finalised, should we make it available to a centralised page accessible for all AG and MF?
Our template: Please see: Example of Topic or Issue for discussion template. If you click on the edit button on the top of the page you can see all the comments. Please add any comments or suggested changes on this discussion thread here not the example page. Reason for this is I do updates to the template master and show the latest version in CMAG templates area. I don't want to lose any comments that come in and may do if they are added on the template. (In hindsight I should have set up a discussion thread for this).
The template at this point has been set up for our group's use and I expect we will tweak it over time to suit our needs as we start to work with it. I added a section today to capture what is being requested of us, by whom and when a response is required by. We can add links to project sites and discussions by other groups in the links section so we have access to all the relevant information we need and I have expanded the guidance here to note that.
At this point other groups (Advisory, Project etc) may manage their work flow differently. There is a knowledge management project occurring internally and if there are document templates or standardized processes for us to follow I will update the group. Our site is accessible publicly so all AG's, PG, SIG's and the MF can access. Please note, we can where needed restrict access to pages that contains material that should not be publicly accessible.
Where we contribute to a topic managed by another group or individual it would be up to them to link our topic page to their site. Where items are lead by a CMAG member here e.g. the Extension Management Proposal, we can proactively provide the link to relevant groups who would like to be across the work or need to provide input. As noted above we can add links to their page so we can access the relevant information. We could look to add a comment with the link that summarises the relevant input if needed.
11 Comments
Camilla Wiberg Danielsen
Hi Cathy
Could you please confirm the time of the meeting. In the Confluence calendar it is scheduled for 22.00 and on this page it is 20.00. Are both UTC or does the calendar now adapt to our time zones?
Cathy Richardson
Hi there,
The call is at 2000UTC. I checked the settings and it's in UTC time. It shows correctly for me when I look at the Confluence page and when it imports into my own calendar. Will it be 10pm for you when the call runs? If it's not showing correctly for you or others I'll check into it.
I'm also planning to post the rest of the agenda at the beginning of next week.
Cheers,
Cathy
Camilla Wiberg Danielsen
Thanks for the clarification about 20:00 UTC. This makes it a little more attractive for me to attend
It is showing correctly in the calendar for me too, but it hasn't always. That's why I wasn't sure.
Camilla Wiberg Danielsen
Hi Cathy
As mentioned the calendar updates work for me now.
Linda Parisien
Hi Cathy,
We did not set a date for the next meeting... would that be July 12?
Linda Parisien
Hi Cathy, I do not have tasks assigned to me when going to my profile... is there something else I need to achieve to get them?
John Fountain
Hi Cathy,
Thanks for the good CMAG meeting the other day.
The calendar works for me in the confluence.
For the other "CMAG Action List" items - what is the best way to reply to these (e.g to comment on extensions etc)?
Cheers
John
Cathy Richardson
Hi all,
I have set up the next four meetings- the pages (though agendas need to be built) and the invitees. The next meeting is Tuesday 12th July at 2000UTC.
Linda: I can't see why you can't see your tasks so have posted a confluence question:27591832 We should see a response fairly quickly. This will be also helpful if others in this group are in the same boat.
Responses: The final country position needs to go on the page which pulls all the information on the topic together, so for extension management: Extension Management Proposal. The discussion thread is for discussing the issue, asking questions etc. Whilst noting that, lets see how this approach works for the group over the next couple of months and we can tweak if we need to.
Cheers,
Cathy
Cathy Richardson
Further to task issue comments above, it may be because all the names are listed against one task. Looking at the action list Camilla is listed as the assignee for most. I am following up on this to confirm how things need to be set up: 27591838
Linda Parisien
Hi, Please find my comments related to the Topic or issue for discussion template.
Linda
Cathy Richardson
Our template: Please see: Example of Topic or Issue for discussion template. If you click on the edit button on the top of the page you can see all the comments. Please add any comments or suggested changes on this discussion thread here not the example page. Reason for this is I do updates to the template master and show the latest version in CMAG templates area. I don't want to lose any comments that come in and may do if they are added on the template. (In hindsight I should have set up a discussion thread for this).
The template at this point has been set up for our group's use and I expect we will tweak it over time to suit our needs as we start to work with it. I added a section today to capture what is being requested of us, by whom and when a response is required by. We can add links to project sites and discussions by other groups in the links section so we have access to all the relevant information we need and I have expanded the guidance here to note that.
At this point other groups (Advisory, Project etc) may manage their work flow differently. There is a knowledge management project occurring internally and if there are document templates or standardized processes for us to follow I will update the group. Our site is accessible publicly so all AG's, PG, SIG's and the MF can access. Please note, we can where needed restrict access to pages that contains material that should not be publicly accessible.
Where we contribute to a topic managed by another group or individual it would be up to them to link our topic page to their site. Where items are lead by a CMAG member here e.g. the Extension Management Proposal, we can proactively provide the link to relevant groups who would like to be across the work or need to provide input. As noted above we can add links to their page so we can access the relevant information. We could look to add a comment with the link that summarises the relevant input if needed.
Date added to final outcome.
Thanks for the input on this.
Cathy